Privacy Policy

1. Who we are

Harbor Lights is a marina, golf course, pool, restaurant, and event venue located at 150 Gray Street, Warwick, Rhode Island 02889, with the marina at 200 Gray Street. This website is operated by Harbor Lights and its affiliated ownership. References to "we," "us," and "our" mean Harbor Lights and the affiliated entities that operate the property.

This policy covers harborlightsri.com and the online forms, booking tools, and embedded content available through it. It also covers information we collect when you contact us or visit the property in connection with a reservation or event.

2. Information we collect

Information you give us

You share information directly when you fill out a form or make a request on our site. Depending on what you are doing, that can include:

• Contact and inquiry forms. Name, email address, phone number, and the details of your general or event inquiry.
• Weddings, banquets, and corporate events. Event date, guest count, event type, budget range, and any preferences or requirements you describe, including dietary or accessibility needs you choose to share.
• Dining reservations. Name, contact details, party size, date and time, and special requests.
• Golf tee times and tournaments. Player details and booking information submitted through our tee time booking provider.
• Marina, slip, boat club, and service requests. Vessel details such as length, beam, draft, and registration, along with your arrival dates and contact information.
• Newsletter and event signups. Name and email address, and any interests you select.
• Payments and deposits. If you pay a deposit or invoice, payment card details are collected and processed by our payment processor, not stored on our servers.
• Correspondence. Records of emails, calls, and messages you exchange with our team.

Information collected automatically

Like most websites, ours records certain technical information when you visit. This can include your IP address, browser type and version, device type, operating system, referring page, the pages you view, links you click, and the dates and times of your visits. This information is collected through cookies, server logs, and similar technologies described in section 4.

Information from other sources

We may receive information about you from the booking and reservation platforms we work with, from social media platforms when you interact with our posts or tag our location, and from partners who refer events or group business to us.

3. How we use information

We use the information described above to:

• Respond to inquiries and provide quotes, proposals, and availability.
• Take and manage reservations for dining, golf, slips, moorings, memberships, and events.
• Process deposits, payments, and refunds.
• Coordinate the details of weddings, banquets, tournaments, and corporate outings.
• Send confirmations, reminders, updates, and other service messages about your booking.
• Send newsletters, event announcements, and promotions when you have asked to receive them.
• Understand how the site is used so we can improve its content, speed, and navigation.
• Maintain the safety and security of our property, guests, and staff.
• Keep business records and meet legal, tax, insurance, and accounting obligations.

4. Cookies and tracking

Cookies are small text files stored on your device. We and our service providers use them for a few distinct purposes:

• Essential cookies keep the site working, remember form progress, and support spam protection on our forms.
• Preference cookies remember choices such as dismissed notices or newsletter prompts so you are not shown them repeatedly.
• Analytics cookies help us count visits and see which pages and events draw the most interest, in aggregate.
• Advertising and social cookies may be set by embedded social feeds or advertising platforms we use to promote events and seasonal offers.

You can block or delete cookies through your browser settings. Blocking essential cookies may prevent forms and booking tools on the site from working correctly. Some browsers offer a Do Not Track signal or a Global Privacy Control setting. Where required by applicable state law, we treat a Global Privacy Control signal as a request to opt out of targeted advertising.

5. Third-party services

Parts of our site rely on tools hosted by other companies. When you use one of these features, the provider may receive information about your visit and may set its own cookies. Their handling of your information is governed by their privacy policies, not ours.

Embedded content from other sites behaves as if you had visited that site directly. That includes videos, maps, social feeds, and booking widgets, each of which may track your interaction with the embedded element.

6. When we share information

We do not sell your personal information. We share it only in these situations:

• Service providers. Booking platforms, payment processors, email and marketing tools, website hosting, and IT support, each acting on our instructions.
• Event vendors. When you book an event, we may share relevant details with vendors coordinating your event, such as florists, photographers, or rental companies, as needed to deliver what you booked.
• Affiliated businesses. Entities under common ownership that support operations such as accounting, marketing, and reservations.
• Legal and safety. When required by law, subpoena, or court order, or where we believe disclosure is necessary to protect our rights, property, or the safety of guests and staff.
• Business transfers. In connection with a merger, acquisition, financing, or sale of assets, subject to this policy continuing to apply to the transferred information.

7. Email and text messages

If you subscribe to our newsletter or opt in to updates, we will send news about events, dining, golf, marina services, and seasonal offers. Every marketing email includes an unsubscribe link, and you can also email info@harborlightsri.com to be removed.

If you opt in to text messages, message and data rates may apply. Reply STOP to any message to stop receiving them and HELP for assistance. Opting out of marketing does not stop transactional messages tied to a reservation or event you have booked.

8. How long we keep information

We keep personal information for as long as needed for the purpose it was collected. Inquiry records are generally retained while the inquiry is active and for a reasonable period afterward in case you return. Reservation, event, and payment records are kept longer to meet accounting, tax, insurance, and legal requirements. Newsletter subscriptions are kept until you unsubscribe. When information is no longer needed, we delete it or remove the details that identify you.

9. Your privacy choices

Depending on where you live, you may have the right to request a copy of the personal information we hold about you, correct inaccurate information, request deletion, obtain a portable copy, opt out of targeted advertising or the sale or sharing of personal information, and appeal a decision we make on your request.

To make a request, email info@harborlightsri.com or call (401) 737-6353. We may need to verify your identity before acting, and we will respond within the timeframe required by applicable law. You will not be charged or receive a lower level of service for exercising these rights. If we decline a request, you may appeal by replying to our response.

10. Security

We use reasonable administrative, technical, and physical safeguards to protect personal information, including encrypted connections on our website and access controls limiting who on our team can view guest records. No method of transmission or storage is completely secure, so we cannot guarantee absolute security. Please avoid sending sensitive information such as full payment card numbers by email.

11. Children's privacy

This website is intended for adults. We do not knowingly collect personal information from children under 13. Families are welcome at Harbor Lights, and a parent or guardian may provide a child's name or age when booking an event or activity. If you believe a child has provided personal information directly through our site, contact us and we will delete it.

12. Links to other sites

Our site links to other websites, including booking providers, event vendors, social media profiles, and community partners. We are not responsible for the content or privacy practices of those sites. We recommend reviewing the privacy policy of any site you visit from ours.

13. Changes to this policy

We update this policy when our practices, services, or legal obligations change. The effective date at the top of the page shows when the current version took effect. For significant changes we will post a notice on this page. Continuing to use the site after an update means you accept the revised policy.

14. Contact us

Questions about this policy, or about the information we hold, can go to our team directly.